Rental Agreement

NORTH CAPTIVA ISLAND CLUB RENTAL CONTRACT

TERMS AND CONDITIONS OF RENTAL: North Captiva Island Club, hereinafter referred to as NCIC or Club, have established a public lodging operation for short-term resort rentals under Chapter 509 of the Florida Statutes. NCIC rents properties to persons of 25 years or over, hereinafter referred to as the Guest. The Club represents homeowners that are registered in its vacation rental program.

 

GUESTS: The following is a list of guests and their ages:

Guest 1:_________________________________    Age:_____________      (Primary)

Guest 2:________________________________     Age:_____________

Guest 3:________________________________     Age:_____________

Guest 4:________________________________    Age:______________

Guest 5:________________________________    Age:______________

Guest 6:________________________________    Age:______________

Please list all additional guests on the comments section.

ACCEPTANCE: The Guest agrees that payment of the rental deposit sum to the Club will signify their full acceptance of these Terms and Conditions of Rental. The GUEST further acknowledges that by payment of the final rental sum, the Guest has received copies of, and/or read and accepted these Terms and Conditions of Rental.

VACATION RENTAL DAMAGE INSURANCE: This Vacation Rental Damage plan covers unintentional damages to the rental unit interior that occur during your stay, provided they are disclosed to management prior to check-out. The policy will pay a maximum benefit of $3000. Any damages that exceed $3000 will be charged to the credit card on file. If, during your stay at one of our Rental Properties, an Insured Person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $3000. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Certificate of Insurance or Insurance Policy (www.vacationrentalinsurance.com/G10VRD). The Vacation Rental Damage can be purchased up to, and including at, check-in. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly North Captiva Island Club any amount payable under the terms and conditions of the Vacation Rental Damage. Please contact North Captiva Island Club directly if you do not wish to participate in this plan or assignment.

The Guest agrees that they shall be held personally liable for any damage caused from their use of the rental property and any items assigned or provided for their use, including golf carts. If Rental Damage Insurance coverage is declined, the guest must remit a $750.00 deposit to be paid by check at least 14 days in advance, or by cash at time of check in. This deposit will be refunded 30 days after departure less any discovered damage to the home or Club facilities, amenities including golf cart.

The Guest agrees to submit a credit card authorization upon check-in for incidental charges they may incur. These incidental charges unless otherwise advised to NCIC will authorize all guests shown to make incidental charges and GUEST agrees to be responsible for these charges.

If a golf cart is included in the rental of the property, the GUEST shall be wholly legally responsible for the return of the golf cart in its original furnished condition at the time of receipt, less normal wear and tear. GUEST fully understand and agrees that upon receipt of golf cart by GUEST, GUEST will immediately inspect golf cart and bring any GUEST concerns pertaining to maintenance and/or condition of the golf cart to the immediate attention of NCIC personnel for written documentation purposes. GUEST understands and agrees that a total loss to golf cart will be based upon a replacement cost valuation for a similar golf cart, partial loss will be based upon the actual cost to replace.  A  loss of use charge of 30.00 dollars per day, up to 30 days will be assessed against GUEST for NCIC’s inability to rent golf cart whether other golf carts are available or not. The determination of what constitutes normal wear on the golf cart is at the discretion of the Club. GUEST clearly understands this paragraph and agrees to waive any and all claim of pre-existing damage to golf cart damage, after GUEST receipt and immediate inspection of golf cart by GUEST.

The Guest agrees that NCIC can charge additional fees to cover:

  1. Swimming Pool's & Jacuzzi's: If a swimming pool or Jacuzzi and/or heater for the pool/Jacuzzi develop problems, the Club will do its best to make timely repairs. Due to the limited accessibility to the Island, repair may take up to 7 days.

    NCIC RESERVES THE RIGHT: North Captiva Island Club reserves the right as a public lodging establishment, public food service establishment, and a privately owned enterprise, to refuse accommodations or service to any person that is objectionable or undesirable to the Club, but such refusal may not be based upon race, creed, color, sex, physical disability, national origin, marital status or as may be otherwise outlined by state or federal law.

    LIMITATION OF LIABILITY:  Guest understands that NCIC is an island resort in a natural setting with unsupervised amenities. Guest understands and agrees as a result there are inherent risks associated with an island resort in a natural setting. Guest as a result, agrees to hold harmless and indemnify, NCIC it’s affiliated companies, subsidiaries,  sub-contractors, officers, employees and property owner(s) from   bodily injury and/or property damage caused in whole or in part by NCIC, and/or Guest including but not limited to the following:   

  2. Island Construction: If there is construction near the home, and the noise from this construction is offensive, the Club will make its best effort to provide alternative accommodations, should the Guest desire. The Club cannot guarantee alternative accommodations will be available.

  3. Bug Free Rental: The Club retains the services of a pest control technician. Due to the island climate and ecosystem, it is not possible to guarantee a total absence of insects in a rental unit.

  4. Satellite reception: Satellite reception on the unit’s television may not always be available. Failure of reception is typically from loss of signal due to an atmospheric disturbance. This situation should be a short-term inconvenience only.

  5. Telephones: If a telephone develops problems, the Club will do its best to make timely repairs. Due to the limited accessibility to the Island, repair may take up to 7 days.

  6. Bodily Injury or property damage caused in whole or in part by the natural setting of the resort, equipment failure in or upon the property, club facilities, and/or caused by any resort amenities and/or other guests. Guest is to immediately notify the proper authorities and NCIC of any bodily injury, and/or NCIC of any equipment failure. 

  7. Bodily Injury or Property damage to family members or invitees of Guest, howsoever caused.

  8. Liability for lost or stolen personal property of the Guest. In the event property is lost or stolen, the Guest should advise the appropriate authorities first, then NCIC of the lost or stolen items.

  9. Liability for the acts or omissions of any agent, including but not limited to: airlines, car-hire companies, travel agents, ticket agents, home owner, ferries or utility providers.

  10. Liability for the use of ANY provided amenity including but not limited to: golf carts, kayaks, swimming pools. 

  11. Liability for acts of violence, natural or manmade disasters, including but not limited to: fire, flood, war, terrorism, or other forces that may have deleterious effect to Guest.

  12. Liability for removal of the property from the marketplace, or transfer of the property to another owner, that results in the property becoming unavailable for the rental period. Wherever such an event occurs, the Club will offer the Guest a suitable alternative accommodation of equal or better quality, subject to availability. In the event that Guest refuses the offered alternate property, the Guest may cancel the booking, and the Club will refund the total rental fee, less any applicable cancellation penalty charges

     

    As a condition of rental Guest warrants that:

     

  13. Guest has adequate and sufficient insurance coverage to cover both bodily injury and or property damage to NCIC, Guest’s or others.

  14. Guest will obey all rules, regulations and instructions of NCIC as now know, or as may be promulgated in the future. 

  15. NCIC may at any time enter any property without notice, for the purposes of protection and/or maintenance of the property. When possible as determined by NCIC, NCIC will provide notice to the Guest prior to entrance.

  16. Guest understands and agrees that firearms are not allowed on properties.

  17. Guest understands that failure to comply with any of the terms herein will, at the discretion of NCIC, result in the eviction of the Guest from the property, without recompense or refund.

Guest further understands and agrees that in event NCIC is found to be negligent for any reason, Guest agrees that the limit of liability imposed against NCIC will be limited to the amount adjudicated, or the cost of the vacation rental, whichever is less. 

.

VIDEO/AUDIO:  GUEST understands and agrees that over the course of GUEST vacation at NCIC, GUEST may be subject to both video and audio surveillance as well as other un-described security measures for the protection and security of NCIC and its guests,  in and around NCIC properties.  GUEST fully agrees to video and audio surveillance, and agrees to the full release of any video and or audio where GUEST may be recorded for security and or legal purposes.      

LEGAL: GUEST understands and agrees that in the event NCIC must institute legal proceedings or NCIC is brought into legal proceeding as a result of guest actions or inactions, howsoever caused, GUEST agrees to indemnify and or hold harmless NCIC for payment or recoupment of all fees, including but limited to attorney fees, damage fees, fees for cost to collect, bodily injury and or property damage. 

I (GUEST) FULLY UNDERSTAND AND AGREE TO ALL THE LISTED ABOVE RENTAL TERMS, AND CONDITIONS AND LIABILITY WAIVERS, FOR VACATION RENTAL.  I (GUEST) FURTHER AGREE TO BE TOTALLY RESPONSIBLE FOR ANY DAMAGES MY GROUP MAY CAUSE INCUR DURING OUR STAY. MY (GUEST’S) CREDIT CARD ON FILE AND OR DAMAGE DEPOSIT WILL CAN BE USED FOR REIMBURSEMENT OF DAMAGES OR HOUSE CHARGES IF NECESSARY AND THIS AUTHORITY WILL NOT BE REVOKED BY GUEST.

NOTE: GUEST MUST PRESENT CREDIT CARD AND DRIVERS LICENSE UPON CHECK-IN.  A $500 CASH DEPOSIT MAY BE REQUIRED UPON CHECK IN AND/OR FOR USE OF A GOLF CART.  AN ATM IS AVAILABLE AT THE FRONT DESK. 

PROPERTY #______________ FOLIO #___________________

GUEST SIGNATURE_________________________________ DATE _____________

By executing this rental agreement, the Guest agrees that he/she is the one responsible for the reservation payments due and authorization of the credit card for damages and incidentals as outlined in this agreement.

Additional comments: __________________________________________________________________

____________________________________________________________________________________

 ___________________________________________________________________________________

___________________________________________________________________________________   

 

GUESTS: The following is a list of guests and their ages:

Guest 7:_________________________________    Age:_____________     

Guest 8:________________________________     Age:_____________

Guest 9:________________________________     Age:_____________

Guest 10:________________________________    Age:______________

Guest 11:________________________________    Age:______________

Guest 12:________________________________    Age:______________

Guest 13:________________________________    Age:______________

Guest 14:________________________________    Age:______________

 Please list all additional guests on the comments section.